Purchase orders + inventory
Purchasing Shouldn’t Live in Inboxes and Spreadsheets.
When buying runs on email and a spreadsheet, nobody is quite sure what was ordered, what arrived or what the vendor will bill. AAKoryx sets up purchase orders, receiving, inventory and vendor bills in Odoo as one simple flow.
From need to vendor bill
Need
Demand or a reorder point says what to buy.
Request for quotation
Ask the right vendors for prices.
Purchase order
Approved and sent from one place.
Receive
Check what arrived against the order.
Inventory
Stock updates when it is received.
Vendor bill
Checked against what actually arrived.
One purchase, followed from the reorder point to the bill.
Sound familiar?
Where purchasing breaks down.
It usually shows up as the business grows past a few vendors and one buyer who remembers everything.
“What did we order?”
Purchase orders live in sent mail, so checking status means searching inboxes.
Buying runs on instinct.
Reorders depend on someone noticing a shortage.
The dock doesn’t know what’s coming.
Receiving finds out when the truck arrives.
Stock is wrong after a delivery.
Receipts are keyed in later, if at all.
Vendor bills don’t quite match.
Bills are checked against memory instead of what was ordered and received.
Prices and lead times live in someone’s head.
When that person is out, buying slows down or guesses.
Simple to use
Know what to buy, what’s coming and what you have.
Each person sees the step that is theirs. The purchasing rules your business needs run underneath.
What your team sees
- What to buy and from whom
- Orders sent and confirmed
- What is arriving, and when
- What is in stock
- Bills that match what arrived
Everyone knows their part of the purchase.
Purchasing
Know what to buy and from whom.
Receiving
Know what is arriving.
Operations
Know what is available.
Finance
Purchases, receipts and vendor bills connected.
Why Odoo fits
Purchasing connected to demand and the books.
Odoo’s Purchase and Inventory apps share records with sales and accounting — so a customer order can drive the purchase, and the bill posts where it belongs.
Purchasing
From request for quotation to purchase order, with vendor prices and lead times.
In Odoo: RFQs Purchase orders Vendor pricelists
Replenishment
What to reorder, suggested from rules instead of memory.
In Odoo: Reordering rules Replenishment
Receiving
Receipts against the purchase order, partial deliveries included.
In Odoo: Receipts Backorders
Vendor bills
Bills controlled against what was received.
In Odoo: Bill control 3-way matching
Starting small is fine: purchasing and inventory can come first, with sales and accounting connected when you are ready.
Why believe us
The Distribution operating model, step by step — Published: the flow, the handoffs between teams and the Odoo objects at each step. See the operating model
Configured by AAKoryx — A focused Distribution environment in Odoo — access is a reviewed request. Request Personalized Access
Official Odoo Silver Partner — Shown with the official partner badge.
See it working
See a purchase order become inventory.
A focused walkthrough: a reorder point triggers a purchase, the vendor confirms, the dock receives against the PO, stock updates and the bill is checked against what arrived.
The walkthrough
- Need
- RFQ
- Purchase order
- Receive
- Inventory
- Vendor bill
Related
Where to go next
- DistributionThe full distribution operating model — demand to margin.
- Warehouse management (Chicagoland)When receiving is only the start of the warehouse problem.
- Outgrowing QuickBooksWhen purchasing is one of several things living outside accounting.
- Evaluate OdooTest whether Odoo fits before you commit.
Show us how you buy today.
Bring the spreadsheet and a few recent purchase orders. We’ll show you how the same flow would run in Odoo.